Moving Office Checklist to Save Time and Money

• December 30, 2014
• Bill Chen

Last updated on October 30, 2023

We all want to advance professionally, and sometimes this requires a relocation. If you are preparing Office Moving Checklists to move into a new office or building, you have a lot of hard work ahead of you. Before the big day arrives, you should begin making preparations far in advance with a proficient Bill Removalist. By making a moving office checklist, you take the first step in taking control over all the details that lie ahead.

Pre-Planning Six Months in Advance

1. Request the floor plan for the new office, and map out where each employee’s station will be set up.
2. Prepare a realistic budget and be clear on how much you can spend.
3. Keep it sequential by assigning numbers to desks and making them match up with the various offices and departments in the new location.
4. Communicate with your IT department to ensure that everything necessary to get to business as usual will be ready once settled in the new office.
5. Contact a reliable inner west removals company and ensure there is proper space for parking on the day of the move.

Communication is Key

Communication is key when it comes to a successful move. To ensure everyone is on the same page, include the following on your checklist:

1. Provide your removalist with a detailed copy of the floor plan so they can prepare for what is expected of them.
2. Communicate with your staff. Ensure they have a clear understanding of the packing procedure as well as the deadlines they must adhere to throughout the process.
3. Meet with all employees and map out the new location. Ensure everyone is aware of how to get there, when the move is anticipated to take place, and whether or not public transportation will be available.

The Packing Process

1. Provide each employee with their designated desk number and have them assign the appropriate numbers to their moving boxes to ensure they are unpacked efficiently.
2. Make sure each filing cabinet and desk is first emptied or shut securely to avoid losing important documents during the move.
3. Purchase Zip-lock bags in which to place cables, wires, and other accessories for quick retrieval.
4. Make sure expensive personal items are taken home to avoid them becoming lost or damaged.

Preparing the New Location

1. Complete any cleaning before you move in all your office equipment. This is your only chance to get to those hard-to-reach places and thoroughly prepare the building.
2. Plot out desk and office furniture placement. This will help your removalists properly place your equipment, ensure there is proper space, and save time later.
3. Post navigational signs for removalists that correspond with the numbering system you have in place for each box and piece of furniture and equipment.

Plans for the Move Itself

When the time comes for the actual move, improper planning can quickly turn into chaos. Among the things you should plan include:

1. Employees who will be available at both the old and new locations to help navigate and facilitate the move.
2. Which office rooms will be arranged in sequence? This ensures there is someone there to answer questions.
3. Getting everything completely unpacked before you begin hooking up appliances. Make sure you have proper IT staffing to ensure the first official business day in the new location is a smooth one.
4. Make sure the office numbers correspond to the items placed in each office.
5. Surprising staffers with something personal such as a new nameplate to place on their desks. Transition can be scary, and this will make them feel at home in their new office.

Introducing Your Staff to the New Building

Before returning to business as usual, you should end the move with a company meeting. During this time, managers can provide a tour of the new environment as well as address any questions or concerns.