The Ultimate Office Move Checklist Template

• July 15, 2021
• Bill Chen

Last updated on October 30, 2023

When it comes time to move from one office to another, there are often so many items on your inventory; it can be hard to keep track of everything. From staff and their equipment to furniture and supplies, moves can become complicated and stressful.

To help, the move experts at Bill Removalists Sydney have created a comprehensive office move checklist that will step-by-step the four main considerations businesses in Australia need to consider to ensure you don’t lose track of everything during your move.

The step-by-step office move checklist

Here you will find the four primary steps as part of our ultimate office move checklist to make sure you get to your new office without too much stress on a moving day.

Step 1: Planning

It’s always a good idea to start by creating a timeline for all of the tasks that need to be accomplished. You may need to coordinate with building managers or lessees, and it can help to put together a moving committee that keeps an eye on all the necessary errands during the moving process.

You will need two divisions; one for the current office and the other for the new location. You will also want to:

• Have a moving coordinator who is the primary liaison for contractors and removalists
• Speak to your IT department about any technical needs and cabling requirements
• Set a budget
• See if any new gear will be needed at the new location
• Secure any necessary permit and requirements
• Set a moving date
• Detail the new office floor plan
• Create a plan for your removalists to determine which items go to each room
• List the items that will need to be dismantled before the move

Step 2: Preparation

It’s always a good idea to book your move with a professional removal service in Australia to make sure you can lock in a date. You’ll also want to pre-arrange certain elements such as an internet connection and telephone lines for the new office.

Some other important preparation points to consider include:

• Communication packets for employees that state the moving date and other relevant information such as an office moving checklist
• Time for staff to staff declutter
• Secure parking permits for moving trucks at the new office space
• A reservation for an elevator (if required)
• Alert all vendors, delivery services and customers (if relevant) of your new address
• Set up a new security system before relocating
• Prepare keys and access cards for the new office location
• Hire a professional cleaning service
• Inform utilities and service providers of the new billing and delivery address
• Clean out the fridge and pantry
• Dismantle furniture

Step 3: Making the move

It is a good idea to instruct your moving committee to be present at all times at their specific site on the day of the move. Try to avoid having too many employees in the old or new locations and start your day with a meeting with the removalists in which you can distribute floor plans and give any necessary instructions.

Tape some arrows and signs to the new office walls, and be sure to update websites, profiles, and all other communication materials with your new business address and any changes to business operations around Australia.

Step 4: Settling in

After your change of address is done, it’s always a great idea to boost company morale after such a stressful task by having a pizza party! Always remember that some employees may need to travel further or change their routine to accommodate your move, so spare a thought for them and show your appreciation!

Find the right help

The primary key to making sure your office move is a success is working with the right moving company. With years of experience to our name, Bill Removalists Sydney can make sure your move date is an easy experience.

From covering all of the IT equipment and common areas of your old space to bringing in new furniture and office equipment safely to your new premises, we’ll make sure every box is ticked. Chat with our expert team for an affordable quote today.

FAQ

Have a question about moving your office furniture that wasn’t answered above? Find some more information here:

How do I prepare for relocation?

Creating and following a checklist is the best way to prepare for office relocation in Australia, and this should take place roughly six months before you move. Consider everything down to phone numbers and access codes to ensure you are ready to move on the big day and consult a professional removalist company to make sure every box is ticked.

What are some things to keep in mind when moving?

When preparing for a big move, it can be easy to forget about the small things like changing contact information or the many facets of the IT systems. It can help create a detailed floor plan to ensure you remember everything and always make sure you have enough packing supplies to cater to the entire office.

What would you look for in a good office moving company?

A good moving company needs to offer more than just the ability to safely move your filing cabinets. They should have years of experience and a proven track record and be able to consider your moving budget while still offering high-quality service.

This is why Bill Removalists is such a popular option in Sydney. We work to your time frame, can liaise directly with the property manager and work with your team member to make sure that everything runs smoothly.