6 Steps to Plan an Office Move

• November 15, 2017
• Bill Chen

Last updated on October 30, 2023

Are you planning to move your office to a new space? Do you need to move to a bigger (or smaller) venue?

The fact of the matter is that moving is rated as one of the most stressful life events. Unfortunately, not only is this phenomenon relevant to moving to a new residence, but it also includes moving your office to a new physical location. However, the pending move is sometimes unavoidable, especially if you have outgrown your current workspace.

Therefore, the best thing to do is to ensure that your moving experience is as trouble-free and as smooth as possible. Thus, here are six steps to help you plan your move:

Book a Removalist

In order to make sure that your move goes off without a hitch, the first step is to arrange cheap office removals in Sydney by Bill Removalists Sydney. It goes without saying that this is the first and most important step in your entire moving plan.

Create a project and timeline

Once you have your final moving date and you have booked your removals firm, the next step is to create a timeline for your move. It’s also a good idea to treat this move as a project with a project leader and team members.

There are a fair number of tasks that need to be completed before moving day. Therefore, it is best to make a list of these tasks (and their due dates) to make sure that nothing is left to the last minute. You should find that once you have the timeline plotted (and assembled your project team), much of the moving stress will be eliminated.

Determine your moving budget

Working out the amount of money that you can allocate to the move will help you decide things like whether you must pack up your own office or whether you can afford to pay the cheap removalists in Sydney to pack for you. It is preferable to hire your movers to pack up your office as they are professionally trained to pack your possessions so that nothing breaks. However, this is an added cost so you need to determine whether you can afford it or not.

Allocate moving tasks to your staff

Your project timeline that specifies the individual jobs linked to moving your home office to business premises will consist of various tasks such as the termination of your electricity and telephone on a specified date as well as the connection of these services at your new office from the date you move.

It is inconceivable to do everything yourself. There won’t be enough time for you to complete everything yourself. Therefore, delegate as many of the tasks on your list as possible.

Make a list of your suppliers and customers

It is vital to let your suppliers, as well as your customers, know that your business is moving and where you are moving to. Both suppliers and customers need to be informed of your new telephone number and your new physical and postal addresses.

Schedule regular project meetings

Finally, it is vital to schedule regular meetings with your project team to ensure that your move stays on track and all of the individual deadlines are met. Otherwise, you run the risk of running behind schedule and the move having to be postponed or cancelled. Not only will this have a negative impact on your business financially, but it will also add an unnecessary level of stress to all of your staff members.